Working best with contractors

Safety and efficiency as pillars of success

Working with contractors allows industrial organizations to focus on their core business. Using third parties allows them to leverage specialized expertise and flexible labor.

But it is an environment characterized by complexity and potential security risks. This requires a strategic approach. This can be obtained by effectively managing third-party collaboration, ensuring security and site compliance. Onyx One gives you 5 tips to promote collaboration with external parties.

Solid project planning

Solid project planning is essential when working with contractors because it promotes clarity, efficiency and results orientation.

• Clarity and direction on the tasks, responsibilities and expectations of both parties.This ensures greater understanding of the project or job.
• Efficiency and productivity are obtained by organizing and assigning tasks in advance. This prevents confusion and duplication of work. It enables both clients and contractors to use their available time and resources effectively.
• Risk management through planning helps identify potential risks and challenges. This allows you to take proactive measures. The likelihood of disruptions or delays is thus reduced.
• Results orientation is obtained by defining specific objectives and milestones in advance. It ensures that the project stays on track. This allows both parties to focus on achieving measurable results and successful project delivery.

Select reliable contractors

Choosing contractors carefully is critical to the success of industrial outsourcing. It’s not just about selecting the right price, consider reliability, ethical standards and safety regulations.

• Reliability above all else. Base your choice not only on price, but also on the reputation and reliability of the contractor and subcontractors you work with.
• Ethics and standards. Check the contractor’s compliance with ethical standards and occupational health and safety regulations.
• Assess the risks . Identify potential risks and work only with contractors who meet all requirements. Verify that the contractor firm you work with is in compliance, has no tax issues and has fully completed your safety training.

Work with contractor management software

A contractor management system guides the management of outside parties. It provides a structured approach to document sharing and communication. It allows you to evaluate and manage risk, and it automates approval processes.

• Qualify. A contractor management system provides the ability to qualify contractors based on requirements and criteria. This allows you to select only qualified and reliable parties.
• Sign up. A digital system streamlines the application process. This means fewer administrative tasks and avoiding queues.
• Training. An effective contractor management system provides the ability to develop and manage customized safety training. This allows you to improve contractors’ safety knowledge and skills and promote workplace safety.
• Communicate. A digital system allows quick and efficient communication between all parties involved. It provides a central place for sharing important information, documents and updates.
• Follow-up. Tracking and monitoring compliance with contractual agreements, safety standards and regulations becomes much easier. This allows you to successfully complete audits and increase transparency and accountability.
• Collaboration. A contractor management system puts the focus on a collaborative approach. It facilitates good collaboration between your organization and contractors, making projects more efficient and successful.

Ensure compliance with safety standards

Optimizing contractor management at industrial sites requires compliance with safety standards. Here are some tips for achieving this:

• Awareness of safety standards reduces violations.
• Safety assessments through inspections, certification audits and risk assessments allows for potential risks to be assessed and corrective actions to be taken.
• Open communication between all parties involved improves compliance. Encourage contractors to ask questions, raise concerns and report safety incidents. Work together to identify and resolve safety issues.
• Transparent recording of safety measures serves as proof of compliance in audits and legal issues.
• Strive for constant improvement. Regularly evaluate the effectiveness of safety measures and identify opportunities for improvement. Keep abreast of new safety technologies and best practices to continuously improve safety performance.

Invest in effective training

Compared to traditional training methods, online training offers numerous advantages. Online training allows contractors and contractors to go through and understand training more effectively, rather than simply signing a paper. Taking a structured training course and passing a test ensures that only those who meet the set requirements are granted access to the work site. This increases security levels and minimizes potential risks.

• Implement an e-Learning platform that allows contractors and subcontractors to take safety training online and in advance. This provides flexibility and accessibility, allowing the training to be effectively integrated into their daily routine.
• Provide a better understanding of the material to be known by using interactive elements, visual aids and real-life examples. This also increases engagement.
• Evaluate knowledge by adding a test after the training. This ensures they have absorbed and understood the required information before accessing the work site.
• Link site access to test results from the training. This ensures that only properly trained and qualified contractors are present on the job site, which increases the level of safety. Regular repetition ensures that safety standards remain up-to-date and risks are minimized.
• Regular repetition ensures that safety standards remain up-to-date and risks are minimized.

Onyx One – the industry’s Contractor Management System
Automate compliance, safety and impact of contractor processes in industrial environments. Nikolai tells you in a short demo how Onyx One takes contractor management to the next level.