{"id":13668,"date":"2024-05-30T11:00:14","date_gmt":"2024-05-30T09:00:14","guid":{"rendered":"https:\/\/www.onyx-one.com\/obligations-and-concerns-of-working-with-foreign-subcontractors\/"},"modified":"2025-04-09T11:20:15","modified_gmt":"2025-04-09T09:20:15","slug":"obligations-and-concerns-of-working-with-foreign-subcontractors","status":"publish","type":"post","link":"https:\/\/www.onyx-one.com\/en\/obligations-and-concerns-of-working-with-foreign-subcontractors\/","title":{"rendered":"Obligations and concerns of working with foreign subcontractors"},"content":{"rendered":"

Working effectively with foreign subcontractors in the industrial sector requires an in-depth approach that takes into account the complexities and risks inherent in this collaboration. It\u00a0brings several challenges and responsibilities, especially in light of new legal requirements. In this article, we explore the key obligations and concerns that contractors need to consider in order to stay compliant and minimize risks.<\/p>\n\n\n

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Vander Elst exemption,\r\na solution with conditions<\/h2>\n\n\n\n

Tight labor market forces companies to look beyond national borders. The Vander Elst exemption, based on the ruling of the Court of Justice of the European Union (Case C-43\/93), allows EU companies to temporarily employ workers from third countries (outside the EEA and Switzerland) who are legally employed in an EU member state in other EU member states without additional work permits. This is possible under the conditions that the employees work legally in the home member state and the employment in the other member state is temporary. In Belgium, this exemption applies nationwide, and companies must follow national procedures such as the Limosa notification to remain compliant.<\/p>\n\n\n\n

Chain liability <\/h2>\n\n\n\n

Contractors working with subcontractors from third countries should be aware of their liability in the event of illegal employment. Currently, contractors can exempt themselves from liability by obtaining a written declaration from the subcontractor stating that it does not employ illegal immigrants. However, liability revives if social inspection proves that the contractor had knowledge of the illegal employment.<\/p>\n\n\n\n

New duty of care<\/strong>\r\n\r\nThe Flemish government has introduced additional obligations to strengthen chain liability. This duty of care requires contractors to request additional documents from their direct subcontractors, such as:\r\n– Identification and contact details of the subcontractor.\r\n– Personal data of foreign employees and self-employed workers.\r\n– Expected: proof of identity, residence permits, labor cards, and Limosa\r\n– Residence and work permits.\r\n\r\nAlthough the exact requirements are yet to be determined, it is expected that proof of identity, residence permits, labor cards, and Limosa notification will be necessary. Although Flanders and Wallonia both have rules on chain liability and duty of care to prevent abuse in the employment of foreign workers, there are some differences in the stringency and specific requirements:<\/p>\n\n\n\n

Level of strictness<\/summary>\n

Flanders<\/strong>\r\nGenerally more stringent with additional duties of care. Specific checklists and documents are required to ensure compliance.\r\nWallonia<\/strong>\r\nAlso strict, but possibly less detailed in certain requirements. Emphasis is on similar principles, but with some differences in implementation.<\/p>\n<\/details>\n\n\n\n

Documentation requirements<\/summary>\n

Flanders<\/strong>\r\nSpecific requirements for requesting subcontractor identification and contact information.\r\nEmphasis on need for personal data of foreign workers, including residence and work permits.\r\nImplementation of Limosa notification strictly enforced.\r\nWallonia<\/strong>\r\nAlso requires subcontractor identification and contact information.\r\nFocus on obtaining residence and work permits, but possibly less specific requirements for additional documents such as labor cards.<\/p>\n\n\n\n

<\/div>\n<\/details>\n\n\n\n
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Control levels & inspections<\/summary>\n

Flanders<\/strong>\r\nContractors must actively check that documents are valid and correspond to reality.\r\nSpecific check on expiration dates of residence and work permits.\r\n\r\nStrict inspections and enforcement by inspection agencies. Contractors must be able to demonstrate compliance with all due diligence requirements. Heavy fines and penalties for non-compliance.\r\nWallonia<\/strong>\r\nRequires control of documents, but exact control measures may be somewhat less stringent than in Flanders.\r\nExpiration dates must be tracked, but emphasis on active control may be less intense.\r\nAlso subject to inspections, but enforcement may be somewhat less rigid compared to Flanders. Fines and penalties present, but frequency and intensity of inspections may vary.<\/p>\n<\/details>\n\n\n\n

<\/div>\n\n\n\n

Netherlands<\/h4>\n\n\n\n

Wet ketenaansprakelijkheid (WKA)<\/strong>\r\nContractors are responsible for complying with rules surrounding the employment of foreign workers. They must take care to request relevant documents such as work permits and residence papers.<\/p>\n<\/div>\n\n\n\n

Germany<\/h4>\n\n\n\n

Arbeitnehmer-Entsendegesetz (AEntG)<\/strong>\r\nThis regulates the employment of foreign workers and places responsibility on the contractor to check work permits, residence statuses, and other relevant documents.<\/p>\n\n\n\n

France<\/h4>\n\n\n\n

Loi Macron<\/strong>\r\nCompanies hiring foreign workers must meet strict documentation requirements, including work permits, residence documents, and compliance with minimum wage rules.<\/p>\n\n\n\n

United Kingdom<\/h4>\n\n\n\n

Immigration, Asylum and Nationality Act 2006<\/strong>\r\nEmployers must verify the residency status and work permits of foreign workers and are responsible for compliance with immigration laws.<\/p>\n\n\n\n

Considerations when working with foreign subcontractors<\/h2>\n\n\n\n

In addition to the Vander Elst exemption, contractors must consider other administrative obligations. For example, an employee-foreigner must be able to present a Schedule 3 or Schedule 15\/A card for employment on Belgian territory.\r\nA digital database is being developed according to the \u201conly once\u201d principle, which will ensure that documents already held by the government do not have to be requested again.\r\nIf the subcontractor does not provide the necessary data, the contractor must give it one reminder and, if the documents are not provided, inform the inspection. The duty of care does not include a legal obligation to check, but it does require checking the validity of documents such as residence and work permits.<\/p>\n\n\n\n

A Smart Approach with Onyx One<\/h2>\n\n\n\n

Working with foreign subcontractors requires a careful approach to meet legal obligations and ensure chain liability. Implementing these documentation processes can be complex and time-consuming. Fortunately, Onyx One offers a solution that simplifies and automates this process. We would be happy to tell you more about it<\/p>\n\n\n\n

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WHY<\/h3>\n\n\n\n

WE BELIEVE IN TEAMWORK<\/h5>\n\n\n\n

I believe that the world is a better place when: Everyone gets to do what they love.
<\/p>\n\n\n\n

    \n
  • Everyone does what they do best.<\/li>\n\n\n\n
  • We can focus on what we do best.<\/li>\n\n\n\n
  • We have the opportunity to specialize, which  means we need others to do what we\u2019d prefer not to, i.e., partnerships and teamwork are a must.
    In short, I believe that the world is better off when we work together. Teamwork for the efficient and sustainable use of resources. Teamwork with our colleagues, suppliers, customers, and distribution channels. Teamwork with specialists, consultants, and contractors…and with the government in a regulatory framework.<\/li>\n\n\n\n
  • Teamwork as individuals within a team.<\/li>\n\n\n\n
  • Teamwork as a team within an organization.<\/li>\n\n\n\n
  • Teamwork as a business in society.<\/li>\n\n\n\n
  • I believe that partnerships and teamwork are possible through personal development. Teamwork happens when we:<\/li>\n\n\n\n
  • are prepared for our mission<\/li>\n\n\n\n
  • know what’s expected of us<\/li>\n\n\n\n
  • have the autonomy to make (the right) decisions<\/li>\n\n\n\n
  • are confident that what we delegate will be done well<\/li>\n\n\n\n
  • trust that others are also prepared, have invested in personal development, and know what’s expected of them<\/li>\n<\/ul>\n\n\n\n
    <\/div>\n<\/div>\n\n\n\n
    \n

    WHAT<\/h3>\n\n\n\n

    WE BELIEVE IN QUALITY AND HONESTY<\/h5>\n\n\n\n

    We believe that work and teamwork only happen with these values as our lodestar:<\/p>\n\n\n\n

    We believe that work and teamwork only happen with these values as our lodestar:<\/p>\n\n\n\n

      \n
    • Equality<\/li>\n\n\n\n
    • Low-ego<\/li>\n\n\n\n
    • Independence<\/li>\n\n\n\n
    • Respect<\/li>\n\n\n\n
    • Appreciation<\/li>\n<\/ul>\n\n\n\n
      <\/div>\n\n\n\n

      We believe that products and services will excel because of our:<\/p>\n\n\n\n

        \n
      • Focus<\/li>\n\n\n\n
      • Care<\/li>\n\n\n\n
      • Professionalism<\/li>\n<\/ul>\n\n\n\n
          \n
        • <\/li>\n<\/ul>\n\n\n\n

          We support and stand for:<\/p>\n\n\n\n

            \n
          • Individuality<\/li>\n\n\n\n
          • Originality<\/li>\n\n\n\n
          • Flexibility<\/li>\n\n\n\n
          • Fun<\/li>\n<\/ul>\n\n\n\n

            We believe in making a positive contribution to society and the whole world.<\/p>\n\n\n\n

            We believe that our focus on data security in accordance with ISO 27001 and the GDPR delivers added value to our customers through, e.g.:<\/p>\n\n\n\n

              \n
            • Privacy by design (for developments or designs)<\/li>\n\n\n\n
            • Privacy by default (using default settings)<\/li>\n\n\n\n
            • Partnering with the supervisory authority where needed<\/li>\n\n\n\n
            • Doing our jobs as processors and controllers well<\/li>\n<\/ul>\n<\/div>\n\n\n\n
              \n
              \n\n \n \n \n <\/circle>\n <\/g>\n <\/svg>\n\n \n\n<\/div>\n\n\n\n

              HOW<\/h3>\n\n\n\n

              WE BELIEVE IN TECHNOLOGY AND EFFICIENCY<\/h5>\n\n\n\n

              We help companies:<\/p>\n\n\n\n

                \n
              • Train their employees<\/li>\n\n\n\n
              • Make training processes more efficient<\/li>\n\n\n\n
              • Gain insight into their employees\u2019 development<\/li>\n<\/ul>\n\n\n\n

                And that\u2019s why we develop e-learning courses and provide the Onyx learning environment.<\/p>\n\n\n\n

                We help clients:<\/p>\n\n\n\n

                  \n
                • Train and qualify their contractors<\/li>\n\n\n\n
                • Gain insight into their contractors\u2019 competencies<\/li>\n\n\n\n
                • Be prepared when contractors arrive for work Manage their teams<\/li>\n<\/ul>\n\n\n\n

                  We help contractors:<\/p>\n\n\n\n

                    \n
                  • Efficiently get ready for work<\/li>\n\n\n\n
                  • Simplify their administration<\/li>\n<\/ul>\n\n\n\n

                    We help manufacturers:<\/p>\n\n\n\n

                      \n
                    • Train their distribution channel<\/li>\n\n\n\n
                    • Inform their customers<\/li>\n<\/ul>\n\n\n\n

                      <\/p>\n\n\n\n

                      That\u2019s why we’ve developed Onyx One and are creating an online community of the most efficient companies.<\/p>\n<\/div>\n<\/div>\n\n\n\n

                      <\/p>\n\n\n\n

                      \n
                      \n
                      \n

                      \u201cWe recommend Onyx One without a doubt! A lot of our house contractors were already working with the system and this convinced us. We are satisfied with the platform and with the cooperation.\u201d<\/p>\n\n\n\n

                      \"\"<\/figure>\nFons Huybrechts<\/strong>\nOperational Prevention Advisor- Bayer Agriculture bv<\/cite><\/blockquote>\n<\/div>\n\n\n\n
                      \n
                      \n

                      \u201cOnyx One significantly improved our contractor management. All documents and certificates are now tracked automatically. It is a user-friendly system and they have a strong service desk.\u201d<\/p>\n\n\n\n

                      \"\"<\/figure>\nDiana De Peuter<\/strong>\n<\/strong>Finance and IT Manager \u2013 Monument Chemical bv<\/cite><\/blockquote>\n<\/div>\n\n\n\n
                      \n
                      \n

                      \u201cWe have excellent safety training (e-Learning) for the contractors through Onyx One, and the cooperation goes smoothly.\u201d<\/p>\nLuc Dejonghe<\/strong>
                      <\/strong><\/strong>HSSE Manager  – Shell Catalysts & Technologies Belgium N.V.<\/cite><\/blockquote>\n<\/div>\n<\/div>\n\n\n\n

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                      […]<\/p>\n","protected":false},"author":2,"featured_media":12455,"comment_status":"closed","ping_status":"open","sticky":true,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[210,1],"tags":[],"class_list":["post-13668","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uitgelicht-en","category-uncategorized"],"acf":[],"yoast_head":"\nObligations and concerns of working with foreign subcontractors - 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